Step
1
Show respect by using
manners. Include a greeting to whom to are writing,
and never forget to include "please" and "thank you" where
appropriate.
Step 2
Use the formality of titles
(Mr., Mrs., Dr., etc.) whenever you are unsure or are addressing someone new.
Address someone just as you would if you were typing a form letter.
Step 3
Watch your tone. When you
speak, it's easy to adjust your tone and gauge another's reaction. When you
write in an email, tone can be taken more than one way if you don't carefully
choose your words. Strive to be respectful, friendly and approachable. If in
doubt at all, read over your finished email several times to make sure you're
giving the impression you intend to.
Step 4
Don't be cute unless writing
someone you know well. Remove emoticons, smileys and
abbreviations from professional messages.
Step 5
Avoid writing in uppercase
letters. It gives the effect that you are yelling or shouting your entire
thought.
Step 6
Use proper capitalization and
punctuation.
Step 7
Be brief. Make your point as
concisely as you can. Many people receive large amounts of email each day. If
you want a quick response, you must limit the length of your content.
Step 8
Use your spell-checker one
last time before hitting "send."
From: www.ehow.com